The employment contract

Put together an employee's written statement

The written statement can take the form of a single document, in which case all of the information listed on this page must be included in that document.

It is also possible to give your written statement to employees in separate parts, provided they receive all parts within two months of starting work. See the page in this guide on how to put together an employee's written statement in separate parts. Some particulars of employment must be given in the single document described as the "principal statement".

The principal statement should include the following information:

• The legal name of the employer company - it is a good idea also to include the trading name, if different.
• The legal name of the employee.
• The date the current employment began.
• Any earlier date upon which employment with a previous employer began which is treated as "continuous" with the current employment.
• The employee's pay, or how it is calculated, and the intervals at which it will be paid - eg weekly or monthly.
• The employee's hours of work.
• Entitlement to holidays - including public holidays - and holiday pay. The information must be accurate enough to allow precise calculation of accrued entitlement.
• Job title or a brief description of the work.
• The address of the employee's place of work. If they will be working in more than one place then this should be indicated along with the employer's address.

Subjects covered in this guide

• Introduction
• What a contract of employment is
• How to change an existing contract
• Put together an employee's written statement
• Put together an employee's written statement in separate parts
• Implied terms of an employment contract
• When you send a new employee abroad

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